Add weekly deploy schedule and update documentation

src/components/ProfileFormLink.astro → src/components/FormLink.astro

@@ -1,9 +1,23 @@
 ---
-// "Use the profile form" box for the documentation guides (forms.profile in src/data/site.ts).
+// "Use the … form" box for the documentation guides (forms in src/data/site.ts).
 import Button from "./ui/Button.astro";
 import Icon from "./ui/Icon.astro";
 import Todo from "./ui/Todo.astro";
 import { forms, site } from "../data/site";
+
+interface Props {
+    form: keyof typeof forms;
+}
+
+const copy = {
+    profile: { name: "profile form", text: "Add or update your profile, photo and projects with one form.", repo: "marc_people" },
+    news: { name: "news form", text: "Send a news article or a vacancy, with photos, or correct a published article.", repo: "marc_news" },
+} satisfies Record<keyof typeof forms, { name: string; text: string; repo: string }>;
+
+const { form } = Astro.props;
+const href = forms[form];
+const { name, text, repo } = copy[form];
+const linkSubject = `${name[0].toUpperCase()}${name.slice(1)} link`;
 ---
 
 <div class="form-link surface-tonal not-prose">
@@ -12,12 +26,12 @@ import { forms, site } from "../data/site";
         <p class="form-link__title">No GitHub account needed</p>
         <p class="mt-1 text-[0.9375rem]">
             {
-                forms.profile ? (
-                    "Add or update your profile, photo and projects with one form."
+                href ? (
+                    text
                 ) : (
                     <>
-                        Ask the MARC website maintainers for the profile form link at{" "}
-                        <a href={`mailto:${site.email}?subject=${encodeURIComponent("Profile form link")}`} class="text-primary underline">
+                        Ask the MARC website maintainers for the {name} link at{" "}
+                        <a href={`mailto:${site.email}?subject=${encodeURIComponent(linkSubject)}`} class="text-primary underline">
                             {site.email}
                         </a>
                         .
@@ -27,14 +41,14 @@ import { forms, site } from "../data/site";
         </p>
     </div>
     {
-        forms.profile && (
-            <Button href={forms.profile} external icon="material-symbols:arrow-outward">
-                Open the profile form
+        href && (
+            <Button href={href} external icon="material-symbols:arrow-outward">
+                Open the {name}
             </Button>
         )
     }
 </div>
-{!forms.profile && <Todo>Set forms.profile in src/data/site.ts to the form's share link (marc_people/google-form/README.md, step 7).</Todo>}
+{!href && <Todo>Set forms.{form} in src/data/site.ts to the form's share link ({repo}/google-form/README.md, step 7).</Todo>}
 
 <style>
     .form-link {

src/data/site.ts

@@ -130,16 +130,17 @@ export const contentRepos = {
     website: "https://github.com/pdnMARC/pdnmarc.github.io",
 };
 
-// Google Forms used by the documentation. Set `profile` to the form's share link once it exists
-// (marc_people/google-form/README.md, step 7); until then the guides ask people to contact MARC.
+// Google Forms used by the documentation. Set each to the form's share link once it exists
+// (google-form/README.md in marc_people and marc_news, step 7); until then the guides ask people to contact MARC.
 export const forms = {
     profile: "https://docs.google.com/forms/d/e/1FAIpQLSeXOCqNmVEKqgairmF4IRnbU388iqUDekWeDIOYbHRi7tNWUQ/viewform" as string | null,
+    news: "https://docs.google.com/forms/d/e/1FAIpQLScvU6iml7GpjHgCVHt69B5Dmy6BzSSkxaXH4P5hNbVqnMyAIQ/viewform" as string | null,
 };
 
 export const docs = [
     { href: "/docs/profiles/", label: "People profiles", icon: "material-symbols:person-outline", text: "Use the profile form, or edit on GitHub: photo, role, biography and links." },
     { href: "/docs/projects/", label: "Projects", icon: "material-symbols:science-outline", text: "Add a project, its team, cover image and description." },
-    { href: "/docs/news/", label: "News & vacancies", icon: "material-symbols:newspaper", text: "Post a news article, a vacancy with a deadline, or a social feed item." },
+    { href: "/docs/news/", label: "News & vacancies", icon: "material-symbols:newspaper", text: "Use the news form, or post on GitHub: articles, vacancies with a deadline, social feed items." },
     { href: "/docs/publications/", label: "Publications", icon: "material-symbols:menu-book-outline", text: "Add papers to the publications sheet and link them to projects and people." },
     { href: "/docs/site/", label: "Site pages", icon: "material-symbols:web", text: "For website maintainers: home photos, research areas, highlights and contact details." },
 ];

src/pages/docs/index.astro

@@ -7,7 +7,7 @@ import { docs, contentRepos, site } from "../../data/site";
 const where = [
     { what: "People profiles", place: "Profile form, or marc_people repository, profiles/ folder", href: contentRepos.people, guide: "/docs/profiles/" },
     { what: "Projects", place: "marc_projects repository, projects/ folder", href: contentRepos.projects, guide: "/docs/projects/" },
-    { what: "News articles and vacancies", place: "marc_news repository, articles/ folder", href: contentRepos.news, guide: "/docs/news/" },
+    { what: "News articles and vacancies", place: "News form, or marc_news repository, articles/ folder", href: contentRepos.news, guide: "/docs/news/" },
     { what: "Social feed items", place: "Website data Google Sheet, News tab", guide: "/docs/news/#social-feed-items" },
     { what: "Publications", place: "MARC Publications Google Sheet, one tab per project", guide: "/docs/publications/" },
     { what: "Home photos, research areas, highlights, contact details", place: "Website repository", href: contentRepos.website, guide: "/docs/site/" },

src/pages/docs/news.mdx

@@ -5,14 +5,37 @@ description: Post a news article, a vacancy with an application deadline, or a s
 ---
 
 import Callout from "../../components/ui/Callout.astro";
+import FormLink from "../../components/FormLink.astro";
 
 The News page has two parts:
 
 - **News articles**: full stories with their own page, written in Markdown in the
   [marc_news repository](https://github.com/pdnMARC/marc_news). Vacancies are news articles too.
+  Send them with the **news form** (no GitHub account needed) or add them on GitHub.
 - **Social feed items**: short entries that link out to a Facebook, LinkedIn or web post, added as rows
   in the website data Google Sheet.
 
+## Use the news form
+
+<FormLink form="news" />
+
+- **New article:** give the title, the date, a one- or two-sentence summary and the full text. Each line
+  of the text becomes a paragraph, and lines starting with `-` become a list.
+- **Photos:** a cover photo, and optionally more photos shown under the article, with one line in
+  *Descriptions of the other photos* for each, in the same order. Photos are resized and their camera
+  and location data removed. Only send photos MARC may publish, with the agreement of anyone recognisable
+  in them.
+- **Vacancy:** answer *Yes* and give the deadline and an application link or email address.
+- **Correcting a published article:** choose *Change a published article*, paste the article's link from
+  the website, and fill in only what should change. New text replaces the whole text (the photos are
+  kept), so paste the full corrected version. The article's address never changes.
+
+Every night at midnight (Sri Lanka time) your answers become a change request. It goes live once a MARC
+maintainer approves it. If something can't be used, for example a link that doesn't match an article,
+a maintainer will be in touch.
+
+The rest of this guide is for adding articles on GitHub, and explains what each field means.
+
 ```text
 marc_news/
 └── articles/

src/pages/docs/profiles.mdx

@@ -5,14 +5,14 @@ description: Add yourself to the People page, or update your photo, role and bio
 ---
 
 import Callout from "../../components/ui/Callout.astro";
-import ProfileFormLink from "../../components/ProfileFormLink.astro";
+import FormLink from "../../components/FormLink.astro";
 
 Each person at MARC keeps their own profile up to date, either with the **profile form** (no GitHub
 account needed) or by editing it on GitHub.
 
 ## Use the profile form
 
-<ProfileFormLink />
+<FormLink form="profile" />
 
 The form adds a new profile or updates yours, and keeps every link intact:
 

src/pages/docs/site.mdx

@@ -26,23 +26,26 @@ A few values here point at content in the other repositories and must match it e
 
 </Callout>
 
-## Profile form
+## Google Forms
 
-MARC members can add or update their profile with a Google Form instead of GitHub. Every night at 00:00
-Sri Lanka time, the **Profile Form Sync** workflow in marc_people and in marc_projects reads the form's
-response sheet and opens pull requests:
+MARC members can send profiles and news with Google Forms instead of GitHub. Every night at 00:00
+Sri Lanka time, a workflow reads each form's response sheet and opens pull requests:
 
-- in **marc_people**, one per response, with the new or updated profile and its photo;
-- in **marc_projects**, adding the person to the projects they ticked.
+- **Profile form:** the **Profile Form Sync** workflow opens pull requests in **marc_people** with the
+  new or updated profile and its photo, and in **marc_projects** adding the person to the projects they
+  ticked. Secret: `GOOGLE_FORM_CSV_LINK`, in both repositories. Setup:
+  [marc_people/google-form](https://github.com/pdnMARC/marc_people/blob/main/google-form/README.md).
+- **News form:** the **News Form Sync** workflow opens pull requests in **marc_news** with the new or
+  corrected article and its photos. Secret: `NEWS_FORM_CSV_LINK`. Setup:
+  [marc_news/google-form](https://github.com/pdnMARC/marc_news/blob/main/google-form/README.md).
 
 Responses that can't be used become an issue instead. Each pull request lists what changed, who sent it
 and the validator result, with a short review checklist. **Merge** to publish or **close** to reject;
 a response is never proposed twice. To process new responses straight away, run the workflow from the
 repository's **Actions** tab.
 
-Setup (the form, sharing, the `GOOGLE_FORM_CSV_LINK` secret) and maintenance are described in
-[marc_people/google-form/README.md](https://github.com/pdnMARC/marc_people/blob/main/google-form/README.md).
-Once the form exists, put its share link in `forms.profile` in `src/data/site.ts` so the guides show it.
+The setup guides cover the form, sharing, the secret and maintenance. Once a form exists, put its share
+link in `forms.profile` or `forms.news` in `src/data/site.ts` so the guides show it.
 
 ## Where things are